Supplies FAQs
- How to I set up my PeopleSoft User Account?
- What link do I use to log in to Self-Service?
- What if my password for Self-Service doesn’t work?
- How do I Create a Supply Expense report?
- How do I Modify a Supply Expense report?
- How do I Delete a Supply Expense report?
- How do I view my Supply Expense report?
- Can I copy and modify a previous Expense Report?
- Will my Supervisor/Approver need to sign the hard copy of my Supply Expense report?
- How long do I have to submit my Supply Expense report?
- Must I submit copies of my receipts in order to reimbursed?
- Why haven't I received my Supply reimbursement?
- When will I get my Supply reimbursement?
- Will I be reimbursed by check or direct deposit?
- Should I use the Pre-Paid Payment Type option?
How do I set up my PeopleSoft User Account? Please click here for instructions on setting up your user account in PeopleSoft.
What link do I use to log in to Self-Service? www.usg.edu/gafirst-fin
What if my password for Self-Service doesn’t work? If you have problems with your password, click on the ‘Forgot Username or Password’ link below the Sign-in button. This will guide you through the steps to receive a temporary password through email. If you experience problems with this link please contact William Bartlett at x5530.
How do I Create a Supply Expense report? Please click here for instructions on creating an expense report.
How do I Modify a Supply Expense report? Please click here for instructions on modifying an expense report.
How do I Delete a Supply Expense report? Please click here for instructions on deleting an expense report.
How do I view my Supply Expense report? Log in to Self-Service. Click on Employee Self-Service, Expense Report, and View/Print. You may search for your report by name or report id number.
Can I copy and modify a previous Expense Report? No. This will cause errors within the system. Please create a new report each time.
Will my Supervisor/Approver need to sign the hard copy of my Supply Expense report? This is up to the individual supervisor/approver. At this time, it is not required since the approval is given and date/time stamped in the system.
Why haven’t I received my Supply reimbursement? Please check the status of your report by logging in to Self-Service. Click on Employee Self-Service, Expense Report, and View/Print. You may search for your report by name or report id number. If your report is in a ‘Pending’ status, you will need to click on the ‘Submit’ button in order to allow the report to move through the system. If you have submitted your report, please check with your Approver/Supervisor to see if it is in their worklist awaiting approval. Once your report is approved, it will move into the AP Approvers worklist for reimbursement processing.
When will I get my Supply reimbursement? Reimbursements are processed within 5-10 business days. However, this depends on submission of the report and approval by your supervisor in the system AND all documentation (receipts and hard copies of report) being received in the Accounts Payable office.
Will I be reimbursed by check or direct deposit? This is dependent on the banking information entered through OneUSG.
Should I use the Pre-Paid Payment Type option? No. Please do not choose this option for this type reimbursement. Paying expenses out-of-pocket does not establish a pre-paid expense.
Must I submit copies of my receipts in order to reimbursed? State policies require original, detailed receipts showing the date and amount paid.
How long do I have to submit my Supply Expense report? You should submit requests for reimbursements as soon as the purchase is made or at least on a monthly basis.