Interlibrary Loan Policy
Purpose of Interlibrary Loan
The purpose of interlibrary loan services is to provide our patrons access to materials
not found in the Clayton State University Library, and as a resource for materials
from our collection to all eligible requesting libraries.
Borrowing Items from another Library
The interlibrary loan service is offered only to current Clayton State University students, faculty, and staff. Patrons not currently affiliated with Clayton State are not eligible.
To request an interlibrary loan, the library user must fill out the proper forms recording all information necessary for locating the material to be borrowed or photocopied. Submitting the form indicates that the library user is aware of copyright violations and any charges that may be incurred.
Materials Not Eligible for an Interlibrary Loan Request
- Textbooks
- Audiovisual materials
- Reference Books
- Periodicals (copies are provided instead)
- Microforms (copies are provided instead)
- Reserve Materials
- Processing Time: The time needed to obtain an interlibrary loan is dependent upon the difficulty of the request, proximity of the lending library, and the amount of requests to be processed. It usually takes one week to obtain a photocopy and up to two weeks to obtain a book.
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- Charges: Borrowers are responsible for any fees, such as photocopy charges, out-of-state book
fees, or postage reimbursement, imposed by the lending institution even if material
is no longer needed upon arrival. Any charges due must be paid upon receipt of the
material.
- Notification: The borrower will be notified when the material arrives. If the material is not picked
up within three weeks, it will either be sent back or discarded.
- Delivery: When possible journal articles will be e-mailed or faxed in response to interlibrary loan requests. Books requested through interlibrary loan must be picked up at the Clayton State Library Reference Desk and will not be mailed to students. Students who are unable to come to the Clayton State Library Reference Desk to pick up materials should make an interlibrary loan request for books through their local public library.
- Charges: Borrowers are responsible for any fees, such as photocopy charges, out-of-state book
fees, or postage reimbursement, imposed by the lending institution even if material
is no longer needed upon arrival. Any charges due must be paid upon receipt of the
material.
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- Loan Period: The lending library determines the length of the loan and restrictions concerning
the use of the material. Renewals may or may not be granted depending upon the policy
of the lending library.
- Overdue Material: Materials, other than photocopies, must be returned to the library on or before the due date. The borrower will be sent weekly email notifications when material is overdue. If the lending library imposes a fine for the overdue item, payment of that fine is the responsibility of the borrower.
- Loan Period: The lending library determines the length of the loan and restrictions concerning
the use of the material. Renewals may or may not be granted depending upon the policy
of the lending library.
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- Lost Materials: If materials become lost, the borrower is responsible for all charges. The lending
library determines the charge for the lost material. When an invoice from a lending
library is received, the borrower will be sent an email notification containing that
invoice. Failure to return or pay for materials may result in a suspension of library
privileges. In addition, the borrower may be subject to further penalties under the
Clayton State University Student and Employee handbooks, and state laws concerning
materials borrowed from public libraries.
- Lost Materials: If materials become lost, the borrower is responsible for all charges. The lending
library determines the charge for the lost material. When an invoice from a lending
library is received, the borrower will be sent an email notification containing that
invoice. Failure to return or pay for materials may result in a suspension of library
privileges. In addition, the borrower may be subject to further penalties under the
Clayton State University Student and Employee handbooks, and state laws concerning
materials borrowed from public libraries.
Lending Items to another Library
Clayton State University Library will honor requests received through OCLC or ALA
form if the borrowing library is not an OCLC participant.
Materials not Eligible for Loan to another Library
- Reference Books
- Periodicals (photocopies are provided instead)
- Microforms (photocopies are provided instead)
- Audiovisual materials by special arrangement only
- Reserve Materials
- Copyright Compliance: All interlibrary loan functions shall be directed by and in compliance with the Copyright Law and its guidelines.
- Charges: We lend books and photocopies of journal and newspaper articles at no charge.
- Loan Period: Materials, except photocopies, are loaned for one month. Renewals are granted for
another month if the item is not in demand.
- Overdue Materials: When an item is overdue, a notice will be sent requesting the status of the material.
If the material is either reported lost or not returned within one month, a bill will
be sent to the borrowing library requesting payment. Payment will be determined according
to the library policy on lost materials.
- Number of Items Requested: We will only allow five books at a time to go out to the same patron at a library.
Review Date: 6/27/2024
